Clean Desk Policy

The benefits of a clean desk policy

clean desk policy

A clean desk policy might sound like something that you tell primary school students to stop them getting their lunch all over their exercise books, but it has a real impact on a workplace environment. The policy doesn’t really refer to leaving rubbish all over your desk – although this is a bonus! It refers to employees leaving sensitive data on their desktops for the prying eyes of all.

Things that are included in most clean desk policies are asking all pieces of technology to be locked and shut down completely when not in use, asking documents with any client data on to be stored away and removing all sticky notes with any passwords.

Easy IOS Compliance

ISO 27001/17799 is a code of practice for information security. A clean desk policy works to support a company’s compliance with IOS and the UK’s Data Protection Act.

Reduces Time and Money Costs

Many companies, when implementing a clean desk policy, couple their training with encouraging workers to do most of their work on the computer. They then see a fall in company costs as there is no need for employees to use the level of paper that they do. Equally, time costs are reduced with less time spent on filing and sorting through files. Apparently, assuming workers in your organization earn $80,000 a year, a large organization loses approximately $2.5 million per annum.

Discourages Prying Eyes

It is a well known fact that if you leave your diary open, someone is going to read it. Why would they have lockable diaries if not? This is the same for passwords, personal data and sensitive information and yet many employees leave their data lying around. A clean desk policy discourages people from taking other passwords and stops them viewing information they should not.

Reduce Stress

Most importantly, a clean desk policy avoids situations where an employee is stressed. This could be through misplacing an important document or through accidentally having their client’s data shared. This will no longer happen because all documents will now be saved to the computer and haven’t been left open for all eyes.

So why wait? Implement a clean desk policy today.